Nursery admissions without spreadsheet chaos.
Nursery360 is a WordPress waiting list system for UK nurseries. It turns Gravity Forms submissions into tracked applications, gives parents a secure lookup portal, gives staff a proper admissions dashboard, and keeps emails, notes, reports, exports, occupancy and GDPR workflows in one place.
WL
Form
5
CSV
A proper admissions CRM inside WordPress.
The plugin creates its own database tables for applications, notes, email logs and templates. It is built for daily admin work, not just collecting form submissions.
Application records
Gravity Forms mapping
Automatic references
Email automation
Parent lookup portal
Reports and occupancy
CSV exports
GDPR workflow
Permissions and roles
From parent form to nursery decision.
Nursery360 keeps the admission journey structured: parent application, staff review, status updates, parent lookup, place offer and enrolled outcome.
Admissions flow
Map the intake form
Create the entry
Work the list
Keep parents informed
Operational controls
Status stages
Occupancy setup
Email templates
Public lookup
Staff role
What the product actually includes.
A concise implementation map from the plugin source.
| Area | Included capability | Why it matters |
|---|---|---|
| Data model | Entries, notes, email logs and email templates tables with indexed status, email, phone, year group and Gravity Forms IDs. | Admissions data is searchable, auditable and separate from ordinary form entries. |
| Parent journey | Automatic `/waiting-list-stats/` page, shortcode, AJAX lookup, status timeline, public notes and offer deadline display. | Parents can self-serve status checks without calling the nursery for every update. |
| Staff workflow | Filtered entries, quick status updates, notes, bulk actions, export links and edit screens. | Admissions teams can manage high-volume waiting lists from one admin surface. |
| Communications | Registration emails, status-change triggers, custom emails, bulk send, template attachments and email history. | Every parent communication is templated and logged against the child record. |
| Compliance | Consent fields, retention dates, deletion request flag, hard deletion of entries, notes and email logs, role-based access and export permissions. | Nurseries get a cleaner operational path for privacy requests and staff permissions. |
Made for nurseries that have outgrown inbox admissions.
A concise implementation map from the plugin source.
- Private nurseries
- Childcare groups
- Early years providers
- Admissions teams
- Multi-room settings
- WordPress sites
Questions before a product demo.
No. The plugin has its own waiting list data model, but Gravity Forms integration is the best route for automatic intake because forms can be mapped directly to child, parent and preference fields.
Yes. The plugin creates a public lookup page and shortcode where parents can search by email, phone number or reference. Results can show status, timeline progress, public notes, year group and offer deadline.
Yes. Staff can send template emails, custom emails and bulk messages. Registration and status-change emails can also send automatically, with every email logged against the entry.
Yes. Settings include total occupancy and configurable year groups with capacity, age ranges and enrolled counts, so managers can see available places and demand by group.
Yes. Nursery360 is multi-tenant: each nursery has its own applications, email templates, occupancy, settings and booking configuration, and staff can be scoped to specific nurseries.
No. It ships a native application form (shortcode or Elementor widget); Gravity Forms is an optional alternative.
Yes. An integrated booking engine offers a native visit-booking form with per-nursery working hours, breaks, time off and per-slot capacity.
Want Nursery360 shaped around your admissions process?
We can configure the form mapping, parent lookup page, email templates, capacity groups, reports and staff permissions around the way your nursery already works.
